Title:
Deputy Clerk 3
Agency:
Franklin County Probate Court
Pay Rate:
$23.51 per hour
Job Type:
Full-time, Regular, Unclassified
Closing:
July 6, 2026
Location:
373 S. High St., 22nd floor
Columbus, Ohio 43215, OH
Typical Work Hours:
Monday - Friday 8:00 a.m. - 5:00 p.m.
Probationary Period:
180 Days
Job Duties
- Receives and reconciles a variety of financial transactions; receives cash summaries, computer, marriage, E-filing, checks and check registers, credit/debit transactions, case lists, adoption reports, citation lists, etc. and reconciles with daily summary reports, computer, marriage audit registers, and other reports; verifies details of transactions and agreement of totals in all assigned accounts; and prepares a variety of account reports and distributes to correct departments.
- Prepares checks for issuance on attorney and various sundry accounts; finalizes case accounts and processes for close out using close out sheet and issuing refund or additional payment; transfers money from holding accounts; and issues checks for overpays or cases brought from other departments.
- Corrects computer docketing and disbursement errors; moves money from one sundry account to another, corrects case numbers, dockets, receipt dates, or other case errors.
- Reviews and processes a variety of financial documentation for specific expenditures and accounts; reviews and links custodial expenditure requests and sends for committee approval; enters data for lost heirs, stale dated checks, miscellaneous pay-ins, and other items into appropriate accounts; and prepares necessary worksheets, receipts, correspondence and copies.
- Completes weekly and monthly pay-ins to County Treasurer; enters information into MUNIS System to report to County Auditor; prepares end of month balance, summary reports and closed item reports; and processes pay-in checks.
- Performs all purchasing for the court, assists with questions regarding e-filing, and answering e-filing help line phones; performs link checking; and trains new staff in policies and procedures as needed.
- Effectively communicate in writing and in person with colleagues, law offices, and the public.
- Attend workshops and training, as required. Maintain regular and predictable attendance.
- These duties are illustrative only and you may perform some or all of these duties or other job-related duties as assigned.
Major Worker Characteristics
- Knowledge of public relations; agency policy and procedures; government structure and process. Skills in office equipment.
- Ability to establish friendly atmosphere at the court; handle sensitive inquiries; resolve complaints from residents & government officials.
- Ability to perform addition, subtraction, multiplication, and division; to calculate decimals and percentages; to utilize principles of fractions; and to interpret graphs.
- Requires the ability to review, classify, categorize, prioritize, and/or analyze data. Includes exercising discretion in determining data classification, and in referencing such analysis to established standards for the purpose of recognizing actual or probable interactive effects and relationships.
- Ability to comprehend a variety of forms, reports, or other documentation. Ability to comprehend a variety of policies, procedures, manuals, and other reference materials. Ability to prepare various forms, reports, correspondence, publication requests, checklists, Judgment Entry for review and approval, etc.
- Ability to communicate with supervisor, attorneys, adoption agencies, co-workers, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.
Minimum Qualifications
- Associate degree in accounting, finance, or related field; with two years of office experience, preferably in a public environment; or any equivalent combination of education, training and experience.
Benefits
All full-time, permanent Franklin County Probate Court staff receive the following benefits through the Franklin County Cooperative Health Benefits Program after initial period of employment:
- Extensive health benefits, including medical, dental, and vision coverage
- Life insurance coverage for all permanent employees
- Extensive wellness and employee assistance plan coverage for all employees
- Potential monetary incentives during annual wellness programs
- Guaranteed 11 paid holidays every year
- A 14 percent employer contribution to OPERS pension plan
- Eligibility for Ohio 457 deferred compensation savings plans
More information located on Franklin County Employee Wellness and Benefits Website
To Apply:
Email your resume and cover letter to George Tornik Email Address